Overview
This is a short summary of Zoom and the basic essentials you will need to incorporate into your classrooms/interviews.
This article is divided into the following sections:
Features
Sign In
Start Meeting
Invite (Email)
Mute
Ending Meeting
Schedule Meeting
Recording Meetings
Screen Sharing
Instructions
Features
● 1-100 people in one meeting
● Choice of video or audio only
● Schedule meetings in advance
● Share screens with others
● Record meetings
● An app is available on iOS and Android devices
Sign in:
● Go to Zoom.us
● Select “Sign in” (located in the right corner of the screen).
○ Sign in with the account provided to you.
○ This will lead you to your profile where you can create a session or view past sessions.
Start Meeting
● After logging in, select “Host a Meeting”.
○ Choose from Video On, Video Off, or Screen Share Only.
● Download/Install Zoom and run it.
● Select Join with Computer Audio.
○ Or you can test your speaker/microphone sources (Optional).
Invite (Email)
● Once Zoom has started, Select “Invite” (center/lower left area).
● You can invite via Default, a Gmail account, or a Yahoo account.
○ If you would like to use a SUNY Oswego email, choose the Gmail option.
● Copy URL (Lower left)
○ You can use the URL to put in a Google Calendar invite or add it to an email of your choice.
Mute
● Video:
○ Select “Stop Video” in the lower left corner and the screen will go black.
○ Select “Start Video” and the video will return.
● Audio:
○ Select “Mute” to prevent others from hearing you, not the other persons.
○ Select “Unmute” to allow the participants to hear you speak.
Ending Meeting
● Select “End Meeting” (lower right)
○ Select End meeting for all if the meeting is complete.
○ If the meeting is not over, you will need to assign the host to someone else before you can “leave the meeting”.
Schedule Meeting
● Once you are logged into Zoom:
○ Select Schedule a meeting in the right corner of the screen.
○ This will take you to an entirely different page where you can configure the basic settings of the session.
○ Select "Save" when you have finished.
○ You can put your scheduled meeting in Google Calendar and invite others using a Google Calendar invite.
● TIP: When starting a meeting from Google Calendar, COPY the link instead of clicking on it.
○ You can also invite others by copying the URL or invitation and pasting it into a personalized email.
Recording Meetings
● Once the meeting has begun, Select “Record” (lower right-center area).
● Select “Stop Recording” when finished with the meeting or just end the meeting entirely.
● You can choose to save the recording on your computer or in the "cloud”.
○ Computer: The recording is saved as an mp4 file and stored in your Documents folder. You can choose from audio-only or both audio and video (3 choices).
○ Cloud: The recording is saved to your Zoom account under Recordings. You can either choose to download the file to any computer you would like, share it with others, or make it public so the people you’re sharing with can view it right on Zoom’s site.
● It’s your personal preference when recording whether to save the recording to your computer or the cloud.
Screen Sharing
● Select “Share” (Bright green button in the lower center of the screen).
● Pick which source you’d like to use (most common have been Screen or PowerPoint). Select Share in the lower right corner of the pop-up.
● You can adjust the video size of the screen to accommodate others.
● The person must select "Stop Share" whenever they are done sharing their screen.
Need Help?
Need additional information or assistance? Contact CTS.