Turning on Closed Captioning/Live Transcription in Zoom

Overview

A closed captioning feature is available in Zoom for hosts to turn on during meetings. The feature can be set up to allow a person to type the live captioning or you can also use Zoom's auto-transcription service.  

Troubleshooting

1. Enable the "Closed captioning" setting in your Zoom account. 

  1. Login to the web version of Zoom.
  2. Click on "Settings."
  3. Make sure the "Meeting" tab is selected at the top of the window and click "In Meeting (Advanced)" in the left navigation.
  4. Scroll down the page until you see the "Closed Captioning" section. 
  5. Click the button to toggle it on. The button will be blue when enabled.
  6. Also click the checkbox next to "Enable live transcription service to show transcript on the side panel in-meeting."  
  7. If you would like the ability to save the live transcript for all participants including the host, you can scroll down to the "Save Captions" setting and toggle it on.  The button will be blue when enabled.  

picture shows to enable closed caption

2. While in your Zoom meeting as the host, you will see a "CC/Live Transcript" icon in your list of meeting controls.  Click on the icon.  

image showing to click live transcript

3. A menu will open where you can choose options on how the closed captioning will be serviced.  You can assign someone to type what is said or you can use Zoom's automatic transcription service.  To use this latter option, click the "Enable Auto-Transcription" button.

image showing where to click the "Enable Auto-Transcription" button.

4. Participants will get a notification that the service has been turned on.   It will appear above their "CC/Live Transcript" icon.  They can click the icon to show/hide the subtitles.

picture shows that participant will see live transcript

5. You can move the subtitles around on your screen by holding your mouse down on them and moving your mouse around the screen. 

6. If you'd like to show the transcripts in a side panel, you can click on the "CC/Live Transcript" icon and select "View Full Transcript."  A side window will open.  At the bottom of this side panel, you may also see a "Save Transcript" option if the meeting host has enabled this setting (see step 1g above).

7. If you'd like to change the size of the subtitles, click the "Live Transcript" icon and choose "Subtitle Settings."  This will open up a new window where you can choose the "Closed Caption Font Size" to be  "Normal," "Medium," or "Large."

picture show to select size

Additional Information

Need additional information or assistance? Contact CTS.

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